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Softball like most sports relies heavily on the support of its volunteer work force to support
the running of competitions, maintaining facilities and grounds.
There are many and varied volunteer positions available, some with a minimal commitment and
others where the commitment would be over the playing season and beyond.
Listed below are brief "position descriptions" and if you have an interest in taking on a
role as a volunteer, we would love to hear from you. If you would like further
information, please call Jill on 476 6575 or after hours on 021 2323461 email osa@osa.org.nz
VOLUNTEER JOB DESCRIPTIONS
Casual Labour support 6 Volunteers
When 20th September to 31st March
Where Ellis Park
Skills required Physical fitness and ability to lift fencing panels etc.
Support Grounds man & Facilities chairperson
Pre season 8 hours
Erect backstop and outfield fencing on Diamonds One and Six
Post Season 8 hours
Removal and storage of same at the seasons end
Maximum of once weekly 1 hour
Wednesday 5pm – 6pm
Relocating back stop fences on Diamonds two, three, four & five as
required but with a maximum of once weekly.
Competition Support - T.Ball Grade 4 Juniors 4 Volunteers
When 14th October - 16th December
10th February - 31st March
Where Bathgate Park
Skills required Ability to communicate with Coaches, parents etc.
Support Junior Membership committee
Assist with Rules interpretation and any disputes that may arise
Assisting with the correct implementation of rules
Distributing any relevant information
Encouraging participation
Providing contact details of administration and development coach
Each competition day 2 Hours
Competition Support - Grade 3 Juniors 2 Volunteers
When 14th October - 16th December
10th February - 31st March
Where Ellis Park
Skills required Ability to communicate with Coaches, parents etc.
Support Junior Membership Committee
Assist with Rules interpretation and any disputes that may arise
Assisting with the correct implementation of rules – training provided
Distributing any relevant information
Encouraging participation
Providing contact details for administration and development coach
Each competition day 2 Hours
Competition Support - Seniors 2 Volunteers
When 7th October - 16th December
20th January - 31st March
Where Ellis Park
Skills required Ability to communicate with Coaches and players
Support Senior Membership chairperson
Have a visible presence on the park
Ensure scorecards / scorers have all necessary equipment
Distributing any relevant information
Encouraging participation
Providing contact details for administration and development coach
Each competition day 2 Hours
Tuck Shop 4 Volunteers
When 14th October - 16th December
10th February - 31st March
Where Bathgate Park
Skills required Good communication and patience.
Honesty
Cash handling
Food safety awareness
Mental maths
Support Executive Officer
The tuck shop is open from 9am – 12.00pm each competition Saturday
Selling wrapped confectionery, chips, tea, coffee and soft drinks.
Remove rubbish and waste products each day.
Team scorecards are collected & checked if time permits
Coaches requests for game times, grading etc. are noted
Stock-take at the end of each day
Each competition day 1 or 2 hours
Tuck Shop 4 Volunteers
When 7th October - 16th December
20th January - 31st March
Where Ellis Park
Skills required Good communication and patience.
Honesty
Cash handling
Food safety awareness
Support Executive Officer
The tuck shop is open from 11am – 5.00pm each competition Saturday
selling wrapped confectionery, chips, tea, coffee, pies, rolls and soft drinks
Remove waste products each day.
Stock-take at the end of each day
Each competition day 1 or 2 hours
Draw Convenor -Seniors 2 Volunteers
When 7th October - 16th December
20th January - 31st March
Skills required Organisational skills
Computing ability
Internet access
Flexibility
Support Executive Officer
Prepare draws for all senior competitions.
Email weekly draws to competitions records person / coaches / players /
supporters as required
Email draws to Website convenor
Return score cards or supply game results to the competitions records person
at the completion of each round of competition.
During season weekly 6 hours
Off Season “ 1 hour
Draw Convenor - Juniors 2 Volunteers
When 7th October - 16th December
10th February - 31st March
Skills required Organisational skills
Computing ability
Internet access
Flexibility
Support Executive Officer
Prepare draws for all T. Ball, Grade 3, Grade 4 Juniors, School,
&Little League competitions.
Email weekly draws to Competitions records person/ coaches / players /
supporters as required
Return score cards to the competitions records person at the completion of
each round of competition.
Email draws to Website convenor
During season weekly 10 hours
Off Season “ 1 hour
Competition Records 1 Volunteer
When 1st October - 31st March annually
Skills required Organisational skills
Computing ability
Internet access
Flexibility
Support Executive Officer
Prepare score cards for each grade of competition and ensure they are
available at the required venue at least 1 hour prior to games starting.
Receive completed score cards or game results from Junior and Senior Draw convenors.
Maintain points table which would be updated following each
competition round.
Email points tables to Website convenor
Training provided
Weekly 5 hours
Website 1 Volunteer
When Entire year
Skills required Web design and management
Updating of website as required
Maintaining fixtures calendar
Maintaining draws and points tables weekly supplied.
Keep all information available current.
September – March weekly 4 hours
April – August weekly 1 hour
Representative 2 Volunteers
When November - February
Skills required Ability to maintain accurate records
Support Executive Officer
Issue uniforms and playing equipment to representative team managers
Maintain records of all uniforms etc. issued.
Check all uniforms & equipment for repairs etc. required.
Provide costing of replacement requirements to the finance committee
Post season 8 hours
at your convenience
October / November 10 hours
As required to issue uniforms and gear
to team managers
Scorers
When 1st October to 31st March
Saturday 12.30pm – 5.00pm
Wednesday 6.00pm – 8.00pm
Sunday Representative fixtures 4 times per season as per annual
fixtures list.
Where Ellis Park
Support Local Chief Scorer / Executive Officer
Skills required Full training will be provided
Knowledge of the game an advantage but not compulsory
Good concentration
Provide scoring service to Junior games. As skills and ability increase
provide scoring service to all Premier men, Senior Women and Reserve
grade games played on Wednesday evening and Saturday afternoon and Representative games as per the annual fixtures calendar
Umpires
When 1st October to 31st March
Saturday 12.30pm – 5.00pm
Wednesday 6.00pm – 8.00pm
Sunday Representative fixtures 4 times per season as per annual
Fixtures list.
Where Ellis Park
Support Executive Officer
Skills required Full training will be provided
Good people skills
Knowledge of the game and advantage but not compulsory
Provide umpiring service to Junior games. As skills and ability increase
provide umpiring service to all Premier men, Senior Women and Reserve
grade games played on Wednesday evening and Saturday afternoon and Representative games as per the annual fixtures calendar
Tournaments
Tuck Shop 9 hours daily 8 Volunteers
On roster basis
When 13th – 16th January 2007
Where Hancock Park
Skills required Good communication and patience.
Honesty
Cash handling
Food safety awareness
Support Executive Officer
The tuck shop is open from 9.00am – 6.00pm each day
selling wrapped confectionery, chips, tea, coffee, pies, rolls and soft drinks
Remove waste products each day.
Stock-take at the end of each day
Grounds man support
12th January 8 hours 10 Volunteers 8.30am -5.00pm
13th - 16th January 10 hours daily 4 Volunteers 8.00am – 6.00pm
on a roster basis
17th January 4 Hours 6 Volunteers 10.00am -2.00pm
When 12th – 17th January 2007
Where Hancock Park
Skills required Physical fitness and ability to lift fencing panels etc.
Ability to operate 4wd Quad bike & trailer
Support Grounds man & Executive Officer
Training will be provided
1. Assist with the transporting al all equipment required from Ellis Park to Hancock Park.
2. Install temporary fencing on main diamond
3. Install Backstop nets on each diamond.
4. Assist with diamond marking as required.
5. Securing all playing equipment to the required safety standard
(bases, backstop nets, pitching mats etc.) Remove and store bases and pitching mats at the end of each day
6. Ensure seating ( team benches ) are on each playing field before play
begins, remove and store at the end of each day.
7. Check at the completion of each game and maintain a consistent surface
in the batters box, pitching circle and base surrounds on all diamonds.
Fill and compact as required.
8. Assist the grounds man as required
9. Assist with transporting all equipment to be returned to Ellis Park
Tournament Secretary 1 Volunteer
When 12th January 2007 2 hours
13th – 16th January 2007 10 hours
Where Hancock Park
Skills required Good communication skills
Ability to relate well to team players, coaches & Managers
Ability to maintain accurate records
Represent OSA in a positive manner
Support Executive Officer
Training will be provided
1. Attend Managers meeting and assist E.O.
2. Issue return schedules etc. to team managers and assist
with their completion to the satisfaction of the SNZ Board
Representative.
3. Over see the taking of the toss with team managers prior to all games
4. Issue match balls to team managers
5. Collect team sheets from team managers and distribute to opposition
team managers and game scorers.
6. Collect match balls at the completion of games.
7. Record game scores on points tables
8. Assist in the production of a daily newsletter and distribute to all
team managers.
9. Manage the sales of tournament programmes.
10. Assist with the roster, stock and banking for the tuck shop
11. Collect and place orders for tournament T shirts as required.
12. Assist the SNZ Board representative as may be required.
13. Assist with the production of “participation” “Runner – up “ “Championship” and
”Tournament Team” certificates.
14. Assist in the preparation of Prize giving ceremony as required.
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